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Auto Repair Invoice Templates (Word, Excel, PDF)

Specially Designed Invoice Template for Auto Repair.

Fully customized and automated invoice in one go.

Auto Repair Invoice Template

Auto Repair Invoice Templates in Excel

(Select and download the auto repair invoice templates for free)
Auto Repair Invoice Template
Auto Repair Invoice Template Excel
Auto Repair Invoice Template
Auto Repair Invoice Template
Auto Repair Invoice Template
Auto Repair Invoice Template
Auto Repair Invoice Template
Auto Repair Invoice Template

Auto Repair Invoice Template in PDF (Add invoice details and download it in PDF format.)

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Invoice template for Auto Repair in Word

(Select and download the auto repair invoice templates for free)
Create Free Invoice Online
Create Free Invoice Online on Refrens
Auto Repair Invoice Templates
Auto Repair Invoice Template Word
Auto Repair Invoice Templates
Auto Repair Invoice Template Word
Auto Repair Invoice Templates
Auto Repair Invoice Template
Auto Repair Invoice Templates
Auto Repair Invoice Template

Invoice Templates for Auto Repair and Garage Business

A driver collects the car and reads "Brake job, 581.50." Parts or labor? New rotors or resurfaced? The shop owner spends ten minutes at the counter that an invoice should have saved.

This page gives you a free auto repair invoice template in Word and Excel, with an online form for a PDF. You also get the auto repair invoice format, a sample brake job with parts, labor and shop supplies, and how to show vehicle details and warranties.

What is an auto repair invoice template?

An auto repair invoice template is a ready layout for charging a customer for vehicle service or repair. It lists the vehicle, each part, the labor, shop charges and any warranty. You fill in the job, check the total and hand it over.

People search for it as a car service invoice, car repair invoice template, mechanic invoice template, garage invoice template or automotive invoice template. A car service invoice template, a car parts invoice template and a car service bill format hold the same fields. Only the parts and labor lines change.

Free auto repair invoice template: Word, Excel and PDF

Refrens gives you three routes. Pick by how you work.

  • Auto repair invoice template Word. What you get: An editable Word file. Account: None. Limit: Unlimited downloads.
  • Auto repair invoice template Excel. What you get: An editable Excel file. Account: None. Limit: Unlimited downloads.
  • Online invoice generator. What you get: A PDF invoice. Account: Free account. Limit: 15 documents a year across all document types.

The Word and Excel files download at once, with no signup and no email. They carry a small Refrens branding at the bottom of the page, and you can remove it. The PDF comes from the online form on this page, which needs a free account. If 15 documents are not enough to judge the product, a Refrens sales person or account manager can extend your trial.

Use a free auto repair invoice template in three steps:

  1. Pick a template. Choose a Word or Excel layout in the gallery above. Excel suits jobs with many parts.
  2. Fill in the job. Add your shop, the customer and the vehicle. List the diagnostic fee, parts with quantities, labor hours and shop supplies.
  3. Check and send. Recalculate every line yourself. Save the file as a PDF, such as a auto repair invoice template PDF, so the client cannot edit it.

Auto repair invoice format: the fields that matter

A repair invoice must tie the work to one vehicle and show parts apart from labor.

  • Vehicle details. What it settles: Which car this covers. What to enter: Make, model, year, plate and VIN.
  • Mileage in. What it settles: The car's state at drop-off. What to enter: Odometer reading.
  • Customer approval. What it settles: That the customer approved the work. What to enter: The estimate number or approval date.
  • Diagnostic fee. What it settles: Charge to find the fault. What to enter: A flat amount, noted if applied to the repair.
  • Parts. What it settles: Items you fitted. What to enter: One line each, with part name, quantity and price.
  • Labor. What it settles: Time on the job. What to enter: Hours at your rate, or a flat-rate job time.
  • Shop supplies and fees. What it settles: Small items and disposal. What to enter: Separate labeled lines.
  • Warranty. What it settles: What you guarantee. What to enter: Length on parts and labor.
  • Due date and payment method. What it settles: When and how to pay. What to enter: Payment at pickup or an exact date.

Consumer repair rules, estimate requirements and tax differ by country and state. Check your local rules. This page gives general guidance. It is not legal or tax advice.

An auto repair invoice ties parts, labor and shop charges to one vehicle and one approval, so the customer can verify the bill before they drive away.

Auto repair invoice example: a front brake job

This sample auto repair invoice bills one customer for a front brake job. Copy it as a car repair invoice example and swap in your rates. The shop and every number are illustrative.

  • Diagnostic fee: Qty 1, Rate 80.00, Amount 80.00
  • Labor, 2.5 hours: Qty 2.5, Rate 110.00, Amount 275.00
  • Front brake pad set: Qty 1, Rate 84.50, Amount 84.50
  • Rotors: Qty 2, Rate 62.00, Amount 124.00
  • Shop supplies: Qty 1, Rate 18.00, Amount 18.00
  • Subtotal: Amount 581.50
  • Total due: Amount 581.50

The sum: 1 × 80.00 = 80.00; 2.5 × 110.00 = 275.00; 1 × 84.50 = 84.50; 2 × 62.00 = 124.00; 1 × 18.00 = 18.00. Subtotal 581.50. Total 581.50.

Parts and labor sit on separate lines. If the customer asks why the total is high, you point to 275.00 of labor and 208.50 of parts.

Flat-rate or actual labor

  • Flat-rate. Charge a standard time for the job, whatever it takes. State the job time.
  • Actual time. Charge the hours worked. List the hours.

Pick one and say so on the invoice. Customers compare hours across shops, so clarity helps.

Warranties and returns

State the warranty in one line, such as "12 months on parts and labor". Note exclusions, such as customer-supplied parts. Customers who supply their own parts should see that on a separate line, because the warranty differs.

Estimates versus invoices

Match the invoice to the estimate. If the final price differs, note the approved change and the date. A customer who approved a change by phone should see it written down.

Auto repair invoice template in Word, Excel or PDF?

  • Word. Best for one car and a few lines. Type it at the counter and save a PDF.
  • Excel. Best for a busy shop with many parts. Keep part, quantity and price in columns.
  • PDF from the online form. Best when you email invoices after pickup.

Hand the invoice over at pickup. A signed copy at the counter prevents most disputes.

Mistakes that get a auto repair invoice questioned

  • No vehicle details. Fleet customers need plate and VIN. Add both.
  • Parts and labor combined. Show them apart.
  • Shop supplies hidden. Show small charges and fees as lines.
  • Approval not noted. Reference the estimate or the approval date.
  • Warranty missing. State length and exclusions.

From a auto repair invoice template to Refrens

A template handles one invoice. A busy shop repeats the work all day: estimates, approvals, parts, follow-ups.

Refrens free invoicing software takes that work over:

  • Set up recurring invoices for fleet customers on a service plan.
  • Add the fleet customer's purchase order number to each invoice.
  • Send reminders by WhatsApp and email.
  • Share an invoice by link and see when the customer opens it.
  • Turn an approved estimate into an invoice in one click.

Send a quoting first, then turn it into an invoice in one click. The free plan covers 15 documents a year, and Refrens branding appears on free documents. A small garage with a few cars a day can stay on templates. If you quote, approve and invoice many jobs, use the software.

Related layouts: towing invoice templates for tow and recovery, handyman invoice templates for general repairs, and a service invoice format for other work.

Ready to send? Download the free auto repair invoice template and put parts, labor and warranty on one clear page.

Frequently asked questions

What should an auto repair invoice include?

It should include the customer and vehicle details, the mileage, the work approved, each part, labor hours or job time, shop supplies, tax where required, the warranty and payment details.

Is there a free auto repair invoice template?

Yes. Refrens offers a free auto repair invoice template in Word and Excel with no signup. The PDF comes from the online form with a free account, and the free plan covers 15 documents a year across all document types.

How do I split parts and labor?

List each part on its own line with quantity and price. List labor as hours at a rate, or as a flat-rate job time.

Can I use this as a car service invoice?

Yes. A car service invoice holds the same fields. Rename the lines to oil change, inspection or the service you did.

What vehicle details should an invoice show?

Show make, model, year, plate and VIN. Add the mileage in. Fleet customers match invoices on these.

Should a repair invoice show a warranty?

Yes. State the length on parts and labor and note any exclusions in one line.

About Refrens - Refrens is invoicing and quotation software for small businesses, freelancers and service businesses. Create invoices, send quotations and collect payments in one place.

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