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Roofing Invoice Templates (Word, Excel, PDF)

Specially Designed Invoice Template for Roofing.

Fully customized and automated invoice in one go.

Roofing Invoice Template

Roofing Invoice Templates in Excel

(Select and download the roofing invoice templates for free)
Roofing Invoice Template
Roofing Invoice Template Excel
Roofing Invoice Template
Roofing Invoice Template
Roofing Invoice Template
Roofing Invoice Template
Roofing Invoice Template
Roofing Invoice Template

Roofing Invoice Template in PDF (Add invoice details and download it in PDF format.)

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Invoice template for Roofing in Word

(Select and download the roofing invoice templates for free)
Create Free Invoice Online
Create Free Invoice Online on Refrens
Roofing Invoice Template
Roofing Invoice Template Word
Roofing Invoice Template
Roofing Invoice Template Word
Roofing Invoice Template
Roofing Invoice Template
Roofing Invoice Template
Roofing Invoice Template

Invoice Templates for Roofing Business

A roofer finishes a three-week re-roof. The homeowner holds one number: 8,520.00. The insurer, the lender and the spouse all ask what it covers. The roofer starts rebuilding the job from memory.

This page gives you a free roofing invoice template in Word and Excel, with an online form for a PDF. You also get the roofing invoice format, a sample that bills tear-off, shingles, underlayment and flashing by the square, and how to handle deposits and change orders.

What is a roofing invoice template?

A roofing invoice template is a ready layout for charging a customer for a roof repair or replacement. It lists each stage of the work, materials, the unit price and any deposit paid. You fill in the job, check the total and send it.

People search for it as a roofing invoice, free roofing invoice template, roof invoice template or roofer invoice. A roofing invoice example, a roof invoice example and an invoice for roofing hold the same fields. A roof repair roofing invoice example carries fewer lines than a full re-roof.

Free roofing invoice template: Word, Excel and PDF

Refrens gives you three routes. Pick by how you work.

  • Roofing invoice template Word. What you get: An editable Word file. Account: None. Limit: Unlimited downloads.
  • Roofing invoice template Excel. What you get: An editable Excel file. Account: None. Limit: Unlimited downloads.
  • Online invoice generator. What you get: A PDF invoice. Account: Free account. Limit: 15 documents a year across all document types.

The Word and Excel files download at once, with no signup and no email. They carry a small Refrens branding at the bottom of the page, and you can remove it. The PDF comes from the online form on this page, which needs a free account. If 15 documents are not enough to judge the product, a Refrens sales person or account manager can extend your trial.

Use a free roofing invoice template in three steps:

  1. Pick a template. Choose a Word or Excel layout in the gallery above. Excel suits re-roofs with many material lines.
  2. Fill in the job. Add your details, the customer, the property and the roof area. List tear-off, materials and labor, then deduct the deposit.
  3. Check and send. Recalculate every line yourself. Save the file as a PDF, such as a roofing invoice template PDF, so the client cannot edit it.

Roofing invoice format: the fields that matter

Roofing mixes area-based work with fixed items. The format has to show both.

  • Property and scope. What it settles: Which roof and which work. What to enter: Address, repair or full replacement.
  • Roof area. What it settles: The basis of most prices. What to enter: Squares (one square is 100 square feet).
  • Tear-off and disposal. What it settles: Removing the old roof. What to enter: A line priced per square.
  • Materials. What it settles: Shingles, underlayment, flashing. What to enter: One line each, with unit and price.
  • Labor. What it settles: Installation. What to enter: Per square, or hours at a rate.
  • Change orders. What it settles: Work added mid-job. What to enter: A separate line with the date agreed.
  • Deposit and progress payments. What it settles: Money already received. What to enter: Deduction lines with dates.
  • Warranty. What it settles: What you guarantee. What to enter: A short line on materials and workmanship.
  • Due date and payment method. What it settles: When and how to pay. What to enter: An exact date and your details.

Licence, permit and tax rules differ by place. This page gives general guidance. It is not legal or tax advice.

A roofing invoice prices each stage by the square, so the customer, the lender and the insurer can see where every dollar went.

Roofing invoice example: a 20-square re-roof

This sample roofing invoice bills one homeowner for a re-roof. A deposit comes off the total. Copy it as a roofing invoice example and swap in your rates. The business and every number are illustrative.

  • Tear-off and disposal, per square: Qty 20, Rate 55.00, Amount 1,100.00
  • Shingles installed, per square: Qty 20, Rate 310.00, Amount 6,200.00
  • Underlayment, per square: Qty 20, Rate 40.00, Amount 800.00
  • Flashing and vents, flat: Qty 1, Rate 420.00, Amount 420.00
  • Subtotal: Amount 8,520.00
  • Less deposit paid Apr 1: Amount -3,000.00
  • Balance due: Amount 5,520.00

The sum: 20 × 55.00 = 1,100.00; 20 × 310.00 = 6,200.00; 20 × 40.00 = 800.00; 1 × 420.00 = 420.00. Subtotal 8,520.00. Subtract 3,000.00. Total 5,520.00.

Each per-square line multiplies the same 20 squares by a different rate. A lender or an insurer can check the area once and test every line against it.

Deposits, progress payments and change orders

Roofs run long. Plan the cash around the work.

  • Deposit. Show it as a deduction line with its date.
  • Progress payment. Bill materials on delivery and labor on completion. Show each on its own invoice or as a schedule on one invoice.
  • Change order. Add rotten decking or extra flashing as its own line with the date the customer agreed.

Write the agreed price next to any change. Disputes start where changes stay unwritten.

When an insurer or lender pays

An insurer or a lender pays for some roof jobs. Name the payer on the invoice and add the claim or loan reference. List work in the same order as the estimate. A payer who can match the lines pays sooner.

Roofing invoice template in Word, Excel or PDF?

  • Word. Best for a repair with a few lines. Fill the scope and save a PDF.
  • Excel. Best for a re-roof. Keep area, unit price and amount in columns and total them.
  • PDF from the online form. Best when a payer wants a locked file.

Issue the final invoice the day the work passes inspection, if inspection applies in your area.

Mistakes that get a roofing invoice questioned

  • One total for the whole roof. Payers cannot test it. Price each stage.
  • Area not stated. Per-square prices need the area. Put it at the top.
  • Changes not dated. Show when the customer agreed to each one.
  • No warranty line. Customers ask what the warranty covers. Say it once.
  • Deposit forgotten. Show it by date and deduct it.

From a roofing invoice template to Refrens

A template handles one invoice. A roofing business repeats the work through the season: estimates, deposits, progress payments, chasing balances.

Refrens online invoicing software takes that work over:

  • Split a job into an installment or milestone schedule on one invoice.
  • Show the deposit as a deduction line.
  • Send reminders by WhatsApp and email.
  • Share an invoice by link and see when the customer opens it.
  • Add a late fee line to overdue invoices.

Send a free quotation first, then turn it into an invoice in one click. The free plan covers 15 documents a year, and Refrens branding appears on free documents. A roofer with a few jobs a month can stay on templates. If you run many jobs with staged payments, use the software.

Related layouts: plumbing invoice templates for pipe work, landscaping invoice templates for outdoor jobs, and a handyman invoice format for small repairs.

Ready to send? Download the free roofing invoice template and price your next roof by the square.

Frequently asked questions

What should a roofing invoice include?

It should include the property, the scope, the roof area, each stage priced by the square or as a flat item, materials, change orders, deposits paid, the warranty, tax where required and the due date.

Is there a free roofing invoice template?

Yes. Refrens offers a free roofing invoice template in Word and Excel with no signup. The PDF comes from the online form with a free account, and the free plan covers 15 documents a year across all document types.

How do I bill a roof by the square?

Multiply the number of squares by a rate for each stage, such as tear-off, shingles and underlayment. One square is 100 square feet.

How do I show a deposit on a roof invoice?

Add a deduction line below the subtotal with the amount and date. The balance due then shows what the customer still owes.

Can I use a roof invoice template for a repair?

Yes. Use fewer lines. List the repair area, materials and labor.

What if the customer adds work mid-job?

Add a change order line with the date the customer agreed and the price. Keep it separate from the original scope.

About Refrens - Refrens is invoicing and quotation software for small businesses, freelancers and service businesses. Create invoices, send quotations and collect payments in one place.

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