A writer sends one line: "Content writing, April, 1,150.00." The client asks how many words that covers and which posts. Payment waits a week.
This page gives you a free content writing invoice template in Word and Excel, with an online form for a PDF. It also covers the invoice format, a sample billed by word count, a copywriting invoice with a deposit, and lines for revisions.
A content writing invoice template is a ready invoice layout with room for the unit you charge, the count you delivered and the brief it covers. You fill in the work, check the total and send it.
People search for it in many ways: content writing invoice, copywriting invoice, writer invoice, writing invoice template or invoice template for writers. A copywriting invoice template, a copywriter invoice template and a writer invoice template hold the same fields. Searches for an invoice writer mean the same thing: a ready layout for a writer's bill. The lines change with the job. Writers who ask how to raise an invoice for content writing, or how to write an invoice for a copywriter, need one thing: a total the client can check.
Refrens gives you three routes. Pick by how you work.
The Word and Excel files download at once, with no signup and no email. They carry a small Refrens branding at the bottom of the page, and you can remove it. Prefer Google? Click a template and a Google link opens in a new tab. It ends in /copy, so Google asks you to make your own copy to edit. The PDF comes from the online form on this page, which needs a free account. If 15 documents are not enough to judge the product, a Refrens sales person or account manager can extend your trial, so you can decide before you upgrade.
Raise an invoice for content writing in three steps:
A good content writing invoice format lets the client match every line to a piece of work. Use these fields.
Tax rules and required invoice fields differ by country. This page gives general guidance. It is not legal or tax advice.
A content writing invoice names the unit, the delivered count and the brief, so the client can check the total against the work.
This sample bills four blog posts by word count, plus a flat-fee landing page. Copy it as a content writing invoice sample. The writer and every number below are illustrative.
Due: May 10. Tax is not shown, because rules differ by country.
The first line gives the unit and the count, so the client can multiply 4,800 by 0.15 and check 720.00. The extra revision sits on its own line.
"Content writing, April" tells the client nothing. "4 posts, 4,800 words, brief of March 28" does. A countable line ends the question before the client asks it.
Put three things on every line:
If the client's tool counts words differently, say which count you use.
Four units cover almost every writing job. Pick the one you agreed, and show it on the invoice.
A copywriting project often runs on a flat fee with a deposit. A copywriting invoice for the final payment shows the full fee and the deposit as a deduction. This sample is illustrative.
Due: June 3.
The client sees the full fee, the deposit and the balance. A copywriter invoice template with a deduction line avoids the question "what do I still owe?"
"Reasonable revisions" means something different to each side. State the number of rounds before you start, and put it on the invoice.
Writers bill in different ways. This table shows the usual unit for each role. Check what you agreed with the client.
A blogger invoice template, a journalist invoice template and a grant writer invoice template use the same fields as the format above. Only the unit and the lines change.
A grant writer should check the funder's rules before billing a writing fee to a grant budget. Rules differ by funder.
A small job needs a short bill: one line per item and one total. This content writing bill format is illustrative.
Add the payment method and the due date. It works as a writing invoice template when you bill once.
A freelance writer bills a short list: the piece, the count and the revisions. A freelance writer invoice template needs only those lines. A freelance writing invoice template for one client can stay on one page.
A freelance copywriter invoice template follows the same shape, with the project fee and deposit on top. If you bill many clients, an agency needs more: a client reference on top, one invoice per month per client and a line per writer. Use Excel when the invoice lists many pieces.
For a freelance writer invoice example, use the samples above and swap in your rate. A sample invoice for freelance writing needs the same lines: the count, the rate and the due date.
A template gives you the page. A monthly client needs that page every month, and a file makes you retype the details each time. With Refrens:
Refrens has no timesheets. Keep your word counts and hours in your own log and enter the total as the quantity.
The template alone is enough for a few clients. Once you retype the same invoice each month, switch to invoicing software for writers. Send your price with quotation software for writers, and convert the accepted quote into the first invoice. The free plan covers 15 documents a year, so you can try the flow first. The pricing page shows which plan includes which feature.
Scroll up, pick a content writing invoice template in Word or Excel and download it free. Want a PDF instead? Fill in the form on this page and download it with a free account. More than 150K businesses across 170+ countries send quotations and invoices with Refrens.
A content writing invoice should include your details, the client's details, a unique invoice number, the brief or project, the unit, the delivered count, the rate, revision rounds, any deposit, the total, an exact due date and your payment method. The content writing invoice format above lists every field.
Name the unit on each line. For per-word billing, show the delivered word count and the rate, such as 4,800 words at 0.15. For per-piece billing, show the number of pieces and the rate. Use the count the client can check.
List the project, such as "email sequence, 5 emails," with the flat fee. Add each extra deliverable on its own line. Show the deposit as a deduction and the balance as the amount due. Add the due date and the payment method.
State the number of included rounds before you start, and put it on the invoice. Bill extra rounds on their own line. A new brief counts as new work, so send a new quote.
Name the month and list what the retainer covers, such as "8 posts of 1,000 words." Bill extra work beyond the retainer on its own line. Use the same layout each month so the client can compare invoices.
Word suits a short invoice with a note on scope. Excel suits long lists of posts and word counts. Both download free with no signup. You can also open a template in Google and make your own copy. Pick the one you edit faster.
Yes. Fill in the online form on this page and download the PDF with a free account. The free plan covers 15 documents a year across all document types. The Word and Excel templates need no account, and you can save either one as a PDF.
About Refrens. Refrens is invoicing and quotation software for small businesses, freelancers and service businesses. Create invoices, send quotations and collect payments in one place.
