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Landscaping Invoice Templates (Word, Excel, PDF)

Specially Designed Invoice Template for Landscaping.

Fully customized and automated invoice in one go.

Landscaping Invoice Template

Landscaping Invoice Templates in Excel

(Select and download the landscaping invoice template for free)
Landscaping Invoice Template
Landscaping Invoice Template Excel
Landscaping Invoice Template
Landscaping Invoice Template
Landscaping Invoice Template
Landscaping Invoice Template
Landscaping Invoice Template
Landscaping Invoice Template

Landscaping Invoice Template in PDF (Add invoice details and download it in PDF format.)

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Invoice template for Landscaping in Word

(Select and download the landscaping invoice template for free)
Create Free Invoice Online
Create Free Invoice Online on Refrens
Landscaping Invoice Template
Landscaping Invoice Template Word
Landscaping Invoice Template
Landscaping Invoice Template Word
Landscaping Invoice Template
Landscaping Invoice Template
Landscaping Invoice Template
Landscaping Invoice Template

Invoice Templates for Landscapers and Landscaping Business

A landscaper mows every Friday for a month. At month end the client gets "Lawn care, 534.00." Which Fridays? What about the mulch? The client pays half and asks for details.

This page gives you a free landscaping invoice template in Word and Excel, with an online form for a PDF. You also get the landscaping invoice format, a monthly sample with mowing, trimming, mulch and hauling, and how to bill a maintenance contract.

What is a landscaping invoice template?

A landscaping invoice template is a ready layout for charging a client for lawn care, planting or yard work. It lists each visit or task, materials by unit and any hauling or disposal. You fill in the period, check the total and send it.

People search for it as a landscape invoice template, landscaping invoice PDF, landscape invoice template Excel or yard work invoice template. A landscaping invoice and a lawn care invoice hold the same fields. Maintenance invoices repeat each period. Install invoices run once.

Free landscaping invoice template: Word, Excel and PDF

Refrens gives you three routes. Pick by how you work.

  • Landscaping invoice template Word. What you get: An editable Word file. Account: None. Limit: Unlimited downloads.
  • Landscaping invoice template Excel. What you get: An editable Excel file. Account: None. Limit: Unlimited downloads.
  • Online invoice generator. What you get: A PDF invoice. Account: Free account. Limit: 15 documents a year across all document types.

The Word and Excel files download at once, with no signup and no email. They carry a small Refrens branding at the bottom of the page, and you can remove it. The PDF comes from the online form on this page, which needs a free account. If 15 documents are not enough to judge the product, a Refrens sales person or account manager can extend your trial.

Use a free landscaping invoice template in three steps:

  1. Pick a template. Choose a Word or Excel layout in the gallery above. Excel suits many visits in one period.
  2. Fill in the period. Add your details, the client and the property. List each visit date or task, then materials by unit and any hauling.
  3. Check and send. Recalculate every line yourself. Save the file as a PDF, such as a landscaping invoice template PDF, so the client cannot edit it.

Landscaping invoice format: the fields that matter

Landscaping splits into repeat visits and one-off installs. The format must show which is which.

  • Property and period. What it settles: Which site and which dates. What to enter: Address and month or visit date.
  • Service type. What it settles: What you did. What to enter: Mowing, trimming, planting or cleanup.
  • Visit dates. What it settles: Proof of each visit. What to enter: The dates you attended.
  • Rate per visit or contract. What it settles: How you price repeat work. What to enter: A rate per visit, or a flat monthly fee.
  • Materials by unit. What it settles: Mulch, soil, plants. What to enter: Quantity in cubic yards, bags or units.
  • Hauling and disposal. What it settles: Removing waste. What to enter: A separate line.
  • Equipment or seasonal items. What it settles: Special charges. What to enter: One line each.
  • Tax. What it settles: Whether tax applies. What to enter: A labeled rate or amount, where local rules require it.
  • Due date and payment method. What it settles: When and how to pay. What to enter: An exact date and your details.

Tax and licence rules differ by place. This page gives general guidance. It is not legal or tax advice.

A landscaping invoice lists each visit date and each material by unit, so the client can match the invoice to what they saw in the yard.

Landscaping invoice example: a month of maintenance

This landscaping invoice sample bills one client for a month of lawn care. Copy it as a landscaping invoice PDF or Word file and swap in your rates. The business and every number are illustrative.

  • Lawn mowing, 4 visits: Qty 4, Rate 65.00, Amount 260.00
  • Hedge trimming, one visit: Qty 1, Rate 90.00, Amount 90.00
  • Mulch, cubic yards: Qty 3, Rate 48.00, Amount 144.00
  • Debris hauling: Qty 1, Rate 40.00, Amount 40.00
  • Subtotal: Amount 534.00
  • Total due: Amount 534.00

The sum: 4 × 65.00 = 260.00; 1 × 90.00 = 90.00; 3 × 48.00 = 144.00; 1 × 40.00 = 40.00. Subtotal 534.00. Total 534.00.

Four visits at 65.00 make the mowing line easy to verify. The mulch line shows units, so the client sees three cubic yards and not a vague materials charge.

Maintenance contracts and one-off jobs

  • Per visit. Bill each visit at a rate. List the dates.
  • Monthly contract. Bill a flat monthly fee and list what it covers. Extras go on their own lines.
  • One-off install. Bill materials by unit and labor by hours or a flat price.

Say which applies at the top. A client on a monthly contract should not see a per-visit surprise.

Seasonal work

Spring cleanup, fall leaf removal and snow clearing belong on their own lines with dates. Mark them as extras when the contract covers only regular mowing. Clients accept seasonal charges when the invoice names the season and the scope.

Landscaping invoice template in Word, Excel or PDF?

  • Word. Best for a one-off install. Fill the tasks and save a PDF.
  • Excel. Best for many properties or many visits. Keep one row per visit and total each client.
  • PDF from the online form. Best when a client wants a locked file by email or message.

Invoice maintenance clients on a fixed day each month. The routine builds trust and speeds payment.

Mistakes that get a landscaping invoice questioned

  • No visit dates. The client cannot match visits to the invoice. List them.
  • Materials as a lump sum. Show units and unit prices.
  • Extras folded into the contract fee. Show them separately.
  • No property address. Managers match invoices by site. Add it.
  • Hauling forgotten. Show disposal as its own line.

From a landscaping invoice template to Refrens

A template handles one invoice. A landscaper with a route repeats the same invoice every month for every client.

Refrens free invoicing software takes that work over:

  • Set up recurring invoices for monthly maintenance clients.
  • Send reminders by WhatsApp and email.
  • Share an invoice by link and see when the client opens it.
  • Add a late fee line to overdue invoices.
  • Show a deposit on an install as a deduction line.

Send a quote first, then turn it into an invoice in one click. The free plan covers 15 documents a year, and Refrens branding appears on free documents. A landscaper with a few clients can stay on templates. If you run a route of repeat clients, use the software, because recurring invoices remove the monthly retyping.

Related layouts: cleaning invoice templates for property cleaning, handyman invoice templates for repairs, and a roofing invoice template for exterior building work.

Ready to send? Download the free landscaping invoice template and list each visit and material for your next client.

Frequently asked questions

What should a landscaping invoice include?

It should include the property and period, each visit date or task, the rate, materials by unit, hauling, tax where required, the due date and payment details.

Is there a free landscaping invoice template?

Yes. Refrens offers a free landscaping invoice template in Word and Excel with no signup. The PDF comes from the online form with a free account, and the free plan covers 15 documents a year across all document types.

How do I invoice a monthly maintenance contract?

Bill a flat monthly fee and list what it covers. Put extras, such as mulch or seasonal cleanup, on their own lines.

Can I get a landscaping invoice PDF?

Yes. Save the Word or Excel file as a PDF, or use the online form on this page for a PDF invoice.

Is this a yard work invoice template too?

Yes. The layout works for lawn care, planting and yard cleanup. Rename the lines to match the work.

How do I bill mulch or soil?

Bill by unit, such as cubic yards or bags, with the unit price. The client then sees quantity and cost.

About Refrens - Refrens is invoicing and quotation software for small businesses, freelancers and service businesses. Create invoices, send quotations and collect payments in one place.

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