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Cleaning Service Invoice Templates

Specially Designed Invoice Template for Cleaning.

Fully customized and automated invoice in one go.

Cleaning Invoice Templates

Cleaning Invoice Templates in Excel

(Select and download the cleaning invoice template for free)
Cleaning Invoice Template
Cleaning Invoice Template Excel
Cleaning Invoice Template
Cleaning Invoice Templates
Cleaning Invoice Template
Cleaning Invoice Templates
Cleaning Invoice Template
Cleaning Invoice Templates

Cleaning Invoice Template in PDF (Add invoice details and download it in PDF format.)

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Invoice template for Cleaning in Word

(Select and download the cleaning invoice template for free)
Create Free Invoice Online
Create Free Invoice Online on Refrens
Cleaning Invoice Template
Cleaning Invoice Template Word
Cleaning Invoice Template
Cleaning Invoice Template Word
Cleaning Invoice Template
Cleaning Invoice Template
Cleaning Invoice Template
Cleaning Invoice Template

Invoice Templates for Cleaning

A cleaner finishes an office on Friday night. The invoice says "Cleaning, 815.40." The office manager asks which visits, and whether the window wash was extra. Payment waits a week.

This page gives you a free cleaning invoice template in Word and Excel, with an online form for a PDF. You also get the cleaning invoice format, a monthly office sample with visits, a deep clean and supplies, and how to charge by visit, hour or square foot.

What is a cleaning invoice template?

A cleaning invoice template is a ready layout for charging a client for house, office or commercial cleaning. It lists each visit or job, the rate, any extras such as a deep clean or windows, and supplies. You fill in the period, check the total and send it.

People search for it as a cleaning service invoice template, house cleaning invoice template, office cleaning invoice template, janitorial invoice template, window cleaning invoice template, carpet cleaning invoice template or cleaner invoice. All use the same fields. A home clean is often a flat price. An office contract repeats every week or month.

Free cleaning invoice template: Word, Excel and PDF

Refrens gives you three routes. Pick by how you work.

  • Cleaning invoice template Word. What you get: An editable Word file. Account: None. Limit: Unlimited downloads.
  • Cleaning invoice template Excel. What you get: An editable Excel file. Account: None. Limit: Unlimited downloads.
  • Online invoice generator. What you get: A PDF invoice. Account: Free account. Limit: 15 documents a year across all document types.

The Word and Excel files download at once, with no signup and no email. They carry a small Refrens branding at the bottom of the page, and you can remove it. The PDF comes from the online form on this page, which needs a free account. If 15 documents are not enough to judge the product, a Refrens sales person or account manager can extend your trial.

Use a free cleaning invoice template in three steps:

  1. Pick a template. Choose a Word or Excel layout in the gallery above. Excel suits many clients on a route.
  2. Fill in the job. Add your details, the client and the site address. List each visit date or task, any extras and supplies.
  3. Check and send. Recalculate every line yourself. Save the file as a PDF, such as a cleaning invoice template PDF, so the client cannot edit it.

Cleaning invoice format: the fields that matter

Cleaning clients check three things: which visits, what was extra and what you charged for supplies. The format answers all three.

  • Site address. What it settles: Which property you cleaned. What to enter: The full address of the home or office.
  • Visit dates. What it settles: Proof of each visit. What to enter: The dates you attended, one line per visit or one line with the count.
  • Service type. What it settles: What you did. What to enter: Standard clean, deep clean, move-out clean, windows or carpets.
  • Pricing basis. What it settles: How you charge. What to enter: Per visit, per hour, per square foot or a flat monthly fee.
  • Rate and quantity. What it settles: The math behind the total. What to enter: Visits or hours times the rate.
  • Extras. What it settles: Work outside the standard clean. What to enter: Oven, inside windows, fridge, carpets, each on its own line.
  • Supplies. What it settles: Products and equipment you provided. What to enter: A separate line, or write that the rate covers supplies.
  • Tax. What it settles: Whether tax applies. What to enter: A labeled rate or amount, where local rules require it.
  • Due date and payment method. What it settles: When and how to pay. What to enter: An exact date and your payment details.

Tax and licensing rules differ by place. This page gives general guidance. It is not legal or tax advice.

A cleaning invoice lists each visit and each extra on its own line, so the client can match the invoice to the days your crew was on site.

Cleaning invoice example: a month of office cleaning

This cleaning invoice sample charges one client for a month of weekly office cleaning with two extras. Copy it as a cleaning invoice PDF or Word file and swap in your rates. The business and every number are illustrative.

  • Weekly office cleaning, 4 visits: Qty 4, Rate 120.00, Amount 480.00
  • Deep clean, kitchen and restrooms: Qty 1, Rate 150.00, Amount 150.00
  • Interior window cleaning: Qty 1, Rate 90.00, Amount 90.00
  • Cleaning supplies: Qty 1, Rate 35.00, Amount 35.00
  • Subtotal: Amount 755.00
  • Tax at 8%: Amount 60.40
  • Total due: Amount 815.40

The sum: 4 × 120.00 = 480.00; 1 × 150.00 = 150.00; 1 × 90.00 = 90.00; 1 × 35.00 = 35.00. Subtotal 755.00. Tax is 60.40. Total 815.40.

Four visits at 120.00 make the main line easy to check. The deep clean and the windows sit on their own lines, so the client sees why the total is higher than a normal week.

How to charge for cleaning

  • Per visit. Best for homes and offices with a fixed scope. List the dates.
  • Per hour. Best for one-off jobs where time varies. Show hours and the hourly rate.
  • Per square foot. Best for post-construction and large commercial spaces.
  • Flat monthly fee. Best for contracts. Say what the fee covers and put extras on their own lines.

State the basis at the top. A client on a flat fee should not see an hourly charge they did not agree to.

Recurring clients and move-out jobs

Most cleaning revenue repeats. Invoice recurring clients on the same day each period and keep the format identical. Move-out and end-of-tenancy cleans are one-off jobs. Name the property, the date and the checklist you worked from, because the landlord or agent may compare the invoice to an inspection.

Commercial cleaning contracts

Offices and facilities teams often ask for a purchase order number and a site code. Add both near the invoice number. A missing reference is the most common reason an accounts team holds payment.

Quote the job before you invoice it

Most one-off cleans start with a price. Send a quote that lists the rooms, the tasks and the supplies. When you finish the work, invoice the same lines. If the client adds a task on the day, add it as its own line with a short note. The invoice then matches the quote, and the client has no surprises. Use quotation software to send the quote and turn it into an invoice.

Collect on time without the awkward text

Cleaners often wait because asking feels personal. Put a due date on every invoice and send a reminder before it passes. A short message works: "Your invoice is due Friday. Here is the link." Reminders by WhatsApp or email remove the conversation. A late fee line, stated up front in your agreement, gives the client a reason to pay on time.

Cleaning invoices by client type

  • Homeowner. One address, flat price or hourly rate. Add the date and tasks.
  • Property manager. Several units. Add a line or a section per unit and the unit number.
  • Office or facility. Contract reference, site code and a monthly total.
  • Landlord or agent. Move-out or end-of-tenancy clean. Name the property and the checklist.

One template can serve all four. Change the references, not the layout.

Cleaning invoice template in Word, Excel or PDF?

  • Word. Best for one-off jobs. Fill the visit and save a PDF.
  • Excel. Best for many clients. Keep one row per visit and total each client.
  • PDF from the online form. Best when a client wants a locked file by email or message.

Invoice contract clients on a fixed day each period. A steady routine speeds payment.

Mistakes that get a cleaning invoice questioned

  • No visit dates. The client cannot match visits to the invoice. List them.
  • Extras folded into the base price. Show deep cleans and windows separately.
  • Supplies unstated. Say whether the rate covers supplies or you charge them.
  • No site address. Managers match invoices by site. Add it.
  • No reference number. Commercial clients often need a PO or site code. Add it.

From a cleaning invoice template to Refrens

A template handles one invoice. A cleaner with a route sends the same invoice every week or month to every client.

Refrens invoicing software for small business takes that work over:

  • Set up recurring invoices for weekly and monthly clients.
  • Send reminders by WhatsApp and email.
  • Share an invoice by link and see when the client opens it.
  • Add a late fee line to overdue invoices.
  • Show a deposit on a one-off clean as a deduction line.

Send a quotation software first, then turn it into an invoice in one click. The free plan covers 15 documents a year, and Refrens branding appears on free documents. A cleaner with a handful of clients can stay on templates. If you run a route of repeat clients, use the software, because recurring invoices remove the weekly retyping.

Related layouts: painting invoice templates for interior and exterior jobs, landscaping invoice templates for yard work, and a handyman invoice template for repairs.

Ready to send? Download the free cleaning invoice template and list each visit and extra for your next client.

Frequently asked questions

What should a cleaning invoice include?

It should include the site address, each visit date or job, the service type, the rate, extras, supplies, tax where required, the due date and payment details.

Is there a free cleaning invoice template?

Yes. Refrens offers a free cleaning invoice template in Word and Excel with no signup. The PDF comes from the online form with a free account, and the free plan covers 15 documents a year across all document types.

How do I invoice a house cleaning job?

Charge a flat price or an hourly rate. Name the property and the date, list the tasks and show any extras on their own lines.

Can I use this as a janitorial invoice template?

Yes. The layout works for janitorial, office and commercial cleaning. Add the contract reference and site code your client asks for.

How do I charge for supplies?

Add a separate line for supplies, or state that the rate covers supplies. Do not hide them inside the labor charge.

Can I get a cleaning invoice PDF?

Yes. Save the Word or Excel file as a PDF, or use the online form on this page for a PDF invoice.

About Refrens - Refrens is invoicing and quotation software for small businesses, freelancers and service businesses. Create invoices, send quotations and collect payments in one place.

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