A videographer sends one line: "Video shoot and edit, 3,790.00." The client asks what the two shoot days, the crew, the kit and the edit each cost. Payment waits for the answer.
This page gives you a free videography invoice template in Word and Excel, plus an online form for a PDF. You also get the videography invoice format, a sample with crew, kit and edit lines, and a section for video editors.
A videography invoice template is a ready invoice layout with room for shoot days, crew, kit, editing and licenses. You fill in the job, check the total and send it.
People search for it in many ways: videographer invoice template, video production invoice template, film production invoice template or invoice for videography services. They all need the same fields. A freelance videographer invoice template just uses fewer lines than a production company's.
A video job bills three kinds of work. Shoot days cover crew and kit. Edit work covers hours, finished minutes or revision rounds. Licensed assets, such as music, cover the rest. Keep the three apart on the invoice.
Refrens gives you three routes. Pick by how you work.
The Word and Excel files download at once, with no signup and no email. They carry a small Refrens branding at the bottom of the page, and you can remove it. The PDF comes from the online form on this page, which needs a free account. If 15 documents are not enough to judge the product, a Refrens sales person or account manager can extend your trial, so you can decide before you upgrade.
Use a free videography invoice template in three steps:
A good videography invoice format lets the client see what each day and each stage cost. Use these fields.
Tax rules and required invoice fields differ by country. This page gives general guidance. It is not legal or tax advice.
A videography invoice lists crew by role, kit as its own fee and the edit with its revision rounds, so the client can approve each stage without a call.
This videography invoice example bills a 90-second corporate promo. Copy it as a videography invoice sample, or use it as a videographer invoice example and sample. The shoot ran two days. The client paid a 1,500.00 deposit. The business and every number below are illustrative.
Due: April 15. Tax is not shown, because rules differ by country.
Each line answers one question. Who worked, and for how long? What did the kit cost? How many hours went into the edit, and how many revisions does that cover? The deposit appears as a deduction, so the balance is clear.
A videography invoice breakdown follows the job in order.
Not every job has every stage. A wedding videography invoice may skip pre-production and bill one package, then add lines for a highlight reel or extra hours. A film production invoice template adds more crew roles and equipment lines.
Itemize crew by role. A director, a camera operator and a sound operator earn different rates, and the client should see each one. Write the days and the rate on the line.
Label kit as a fee. "Camera and lighting kit, per day" tells the client the charge is for equipment, not for people. Agree three things before the shoot: what a half day costs, what overtime costs and what happens if the client cancels. Then write those terms on the invoice.
Revisions decide your margin. State the number of rounds on the edit line, such as "2 revision rounds included". Bill each extra round on its own line, for example one more round at 200.00.
Deliver final files after payment clears, if your contract says so. Say it in the invoice terms, so the client knows the rule before the edit finishes.
A video editor bills by the unit of work. Pick the unit that matches your agreement, and name it on the line.
An example: "Edit, 4 finished minutes at 150.00 is 600.00." A video editor invoice template or a video editing invoice template follows the same fields as the sample above. Drop the crew and kit lines, and keep the revision rounds.
Bill a licensed track or stock clip on its own line. Name the item and the cost. The client then sees that the license is a separate charge, not part of your edit time.
Check the license terms with the music or stock provider, and tell the client what use the license covers. If the client wants wider use later, quote it as a new line.
A short job needs a short bill: one line per item and one total. This videography bill format example is illustrative.
Add a note with the payment method. This video billing format is the smallest version of the invoice.
A freelance videographer bills a short list: the shoot, the edit and maybe one license. Skip the fields you do not need.
A production company bills a crew, kit, several stages and often a client PO number. Keep one invoice per job, list crew by role and keep the PO number on top. Use Excel when the invoice lists many roles or items.
A template gives you the page. A job that bills in stages needs that page again, and a file makes you retype the client's details each time. With Refrens:
Refrens has no timesheets. Keep your hours in your own log and enter the total as the quantity.
The template alone is enough for a few jobs. Once you rebuild the same invoice for every project, switch to invoicing software for small business. Send your price with quotation software, and convert the accepted quote into the first invoice. The free plan covers 15 documents a year, so you can try the flow first. The pricing page shows which plan includes which feature.
Scroll up, pick a videography invoice template in Word or Excel and download it free. Want a PDF instead? Fill in the form on this page and download it with a free account. More than 150K businesses across 170+ countries send quotations and invoices with Refrens.
A videography invoice should include your details, the client's details, a unique invoice number, the project name, the shoot dates, crew by role, the kit fee, the edit with its revision rounds, any licenses, the total, an exact due date and payment details. The videography invoice format above lists every field.
List each crew role on its own line, with the days and the day rate. Add the kit as a separate fee, per day or per job. Agree half-day, overtime and cancellation terms before the shoot and write them on the invoice.
Yes, if your contract allows it. A deposit secures the dates and covers early costs. Show it as a deduction line on the final invoice, so the balance due is clear. Many videographers also tie payments to stages: pre-production, shoot and delivery.
State the number of included revision rounds on the edit line. Bill each extra round on its own line, with its own price. This keeps the client's feedback inside the budget you agreed.
Pick one unit: per finished minute, per hour, per project or a monthly retainer. Name the unit on the line and list the revision rounds. A video editor invoice follows the same fields as a videography invoice, without the crew and kit lines.
Word suits invoices with a scope note and terms. Excel suits long lists of roles and items. Both download free with no signup. Pick the one you edit faster.
Yes. Fill in the online form on this page and download the PDF with a free account. The free plan covers 15 documents a year across all document types. The Word and Excel templates need no account, and you can save either one as a PDF.
About Refrens - Refrens is invoicing and quotation software for small businesses, freelancers and service businesses. Create invoices, send quotations and collect payments in one place.
