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Invoice Templates - Create Invoice Online

Professional invoice template to give a modern look to your invoice.

Create an invoice. Customize it. Download PDF, email or print it for FREE.

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Download Free Invoice Templates in Word and Excel

Pick a colour, preview the template, and download it as an editable Word (.docx) or Excel (.xlsx) file.

Scroll down to create the invoice & select the invoice templates at step 3

Multiple invoice templates designed for your business
Professional Invoice Template
Basic invoice template
Letterhead Invoice Template
Invoice template with letterhead
Classic Invoice Template
Invoice template in blue white color
Print-Friendly Invoice Template
Black and white invoice template
Modern Invoice Template
Blue color invoice template with letterhead
Invoice Template with Shipping
Invoice template with shipping details

Online invoice templates to create invoices in seconds

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Add Invoice Details
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Design & Share (optional)
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Add Invoice Details
2
Design & Share (optional)

Invoice Templates

A good invoice template saves you ten minutes on every invoice. A bad one costs you a payment.

This page helps you pick from our free invoice templates. Choose from 6 online invoice template designs that make a PDF, or download a Word or Excel file. Each design carries a bank details section, so clients know where to pay. Below you will find how to choose, how to compare, and a worked example.

What is an invoice template?

An invoice template is a ready-made invoice layout. It has the title, the number, the dates, the parties, the item table, the totals and the payment details. You add your own details and send it.

An invoice template is a ready-made layout that holds every field an invoice needs, so you fill in only what changes at each sale.

Here is a plain example. A distributor ships goods on Monday. She opens a template, adds the client and the items, and sends the invoice before lunch. The layout never changes. Only the details do.

Invoice format: what every invoice carries

An invoice format is the set of fields the document holds. A professional invoice template shows all of them clearly.

  • Title. What it settles: Shows what the document is. What to enter: "Invoice". Status: Good practice.
  • Invoice number. What it settles: Lets both sides point to one invoice. What to enter: A unique number in one series. Status: Good practice.
  • Dates. What it settles: Starts the payment clock. What to enter: Invoice date and due date. Status: Good practice.
  • Your details and logo. What it settles: Identifies the seller. What to enter: Business name, address, contact. Status: Good practice.
  • Client details. What it settles: Identifies the buyer. What to enter: Name and billing address. Status: Good practice.
  • Items. What it settles: Defines what you bill. What to enter: Name, quantity, rate, amount. Status: Good practice.
  • Discounts, charges and tax. What it settles: Explains how the price moves. What to enter: A labeled percentage or amount. Status: Local rules decide.
  • Total. What it settles: Fixes the amount due. What to enter: The total with the currency. Status: Good practice.
  • Bank details. What it settles: Tells the client how to pay. What to enter: Bank name, account name, account number. Status: Good practice.
  • Terms and notes. What it settles: Records conditions. What to enter: Late fees, thanks, anything the client must know. Status: Good practice.

Tax rules and required fields differ by country. This page gives general guidance. It is not legal or tax advice.

Online invoice template: the 6 designs

Add your details in step 1 of the form above, then pick a design in step 2.

  • Basic invoice template. Pick it when: You want a clean invoice with no extras.
  • Invoice template with letterhead. Pick it when: You want your brand at the top of the page.
  • Invoice template in blue and white. Pick it when: You want colour on screen and in a PDF.
  • Black and white invoice template. Pick it when: You print invoices or want a plain look.
  • Blue invoice template with letterhead. Pick it when: You want colour and a branded header together.
  • Invoice template with shipping details. Pick it when: You sell goods and want shipping details on the invoice.

The online designs carry a bank details section. Add your bank name, account name and account number in the form, and the client sees how to pay. That makes each design an invoice template with bank details.

You can download the PDF with a free account, send it by email or print it.

How to find an online invoice template for your business

Start with what you sell and how you send invoices.

  • You sell services and want a polished PDF. Start with: An online design with a letterhead.
  • You ship goods. Start with: The design with shipping details.
  • You want to edit a file yourself. Start with: A Word or Excel invoice template.
  • You print invoices. Start with: The printable invoice templates.
  • You want an empty form to reuse. Start with: The blank invoice templates.
  • You need a document for one trade. Start with: The industry templates in the list below.

Compare invoice templates and their features

Free invoice templates differ in three ways: the file you get, who edits it and where the numbers come from.

  • What you get. Online design: A PDF. Word file: An editable Word file. Excel file: An editable Excel file.
  • Account. Online design: Free account. Word file: None. Excel file: None.
  • Limit. Online design: 15 documents a year across all document types. Word file: Unlimited downloads. Excel file: Unlimited downloads.
  • Totals. Online design: Calculated by the form. Word file: Calculated by the template. Excel file: Calculated by the template.
  • Best for. Online design: A finished invoice in minutes. Word file: Notes, terms, custom layout. Excel file: Long item lists.
  • Template count. Online design: 6 designs. Word file: 11 templates. Excel file: 12 templates.

Use the invoice templates in Word when words matter most. Use the invoice templates in Excel for long lists in rows and columns.

The Word and Excel files carry a small Refrens branding at the bottom of the page, and you can remove it. If 15 documents are not enough to judge the online invoice generator, a Refrens sales person or account manager can extend your trial, so you can decide before you upgrade.

Free invoice templates: what free covers

The templates cost nothing. The Word and Excel files need no signup, no email and no payment. You can download as many as you like.

The online designs need a free account. That account covers 15 documents a year across all document types. Some features sit on paid plans. You decide whether to upgrade after you see the product at work.

What makes an invoice template professional and trustworthy

A professional invoice template looks the same every time and answers every question the client might ask. Clients trust an invoice that is easy to read and easy to pay.

  • Your name and logo at the top. The client knows who sent it.
  • A unique number and a due date. Both sides can point to one invoice and one deadline.
  • Itemised lines with a total. The client sees what each charge covers.
  • Payment details in a fixed place. The client does not have to ask how to pay.
  • Terms in plain words. Late fees and conditions are clear before the due date.

No template makes an invoice compliant on its own. Required fields differ by country, so check your local rules. This page makes no legal claims.

Open a Word or Excel invoice in Google Workspace

The Word and Excel files open in Google Docs and Google Sheets, which can import both file types. Upload the file to your Drive and open it. Check the layout, because fonts and spacing can shift. When the invoice is ready, save it as a PDF before you send it.

Invoice template with bank details: why it matters

An invoice without bank details starts a conversation. The client emails you, you reply and the payment waits. A bank details block ends the exchange.

Put the bank name, the account name and the account number in the same place on every invoice. Add the due date next to it. In the online designs you add them in the form, and they print on the invoice.

Invoice template PDF: how to get one

In Refrens, an invoice template PDF always comes from the online form. Fill in the form, pick a design and download the PDF with a free account. You can also email the invoice or print it.

For an invoice template PDF you edit yourself, open a Word or Excel file, fill it in and save it as a PDF from your own app.

Invoice sample: a distributor bills a retailer

Illustrative example. We invented the business, the items and the rates.

A wholesale distributor bills a retailer with the shipping details design.

  • Cotton towels: Quantity 100, Rate (USD) 4.20, Amount (USD) 420.00

  • Bed sheets: Quantity 40, Rate (USD) 11.50, Amount (USD) 460.00

  • Pillow covers: Quantity 60, Rate (USD) 2.75, Amount (USD) 165.00

  • Subtotal: 420.00 + 460.00 + 165.00 = 1,045.00 USD

  • Shipping: 35.00 USD, so 1,080.00 USD

  • Tax at 5%: 1,080.00 × 0.05 = 54.00 USD

  • Total: 1,080.00 + 54.00 = 1,134.00 USD

In this illustrative example, an invoice for 1,045.00 USD of goods comes to 1,134.00 USD after 35.00 USD shipping and 5% tax.

The invoice carries the shipping details, the bank details and a due date, so the retailer knows where the goods go and how to pay. The distributor sends ten more invoices that week, and each one repeats the same layout.

Manual invoice format: when you write by hand

A manual invoice format is an invoice you fill in by hand. You print a template, write on it and keep a copy. Use the printable invoice templates for this. They have rows tall enough for a pen.

What to avoid when you pick a template

  • A design that hides the due date. The client pays late. Choose a layout where the date is easy to see.
  • No bank details block. Every payment needs a question. Pick a design that carries one.
  • A different layout for every client. Your invoices look unreliable. Use one design.
  • A template with no number field. You lose track of invoices. Number every one in order.
  • Sending an editable file. The client can change your figures. Send a PDF.

From a template to invoicing software

The example shows the friction. The distributor retypes the same client details and items on each invoice.

Use invoicing software for small business when you invoice every week. It saves your clients, numbers each invoice, calculates the totals and shows what is paid. Send a quote first? Free quotation software carries the quote into the invoice. You can also draft a one-off invoice with the free invoice generator or send a quote with the free quotation templates.

Use a template when you send a few invoices a month. Move to the software when you retype the same details every time.

Browse all invoice templates

By format

By document

By industry

Create your invoice

Scroll up, pick an online invoice template design and download the PDF with a free account. Or download a Word or Excel invoice template free. More than 150K businesses across 170+ countries send quotations and invoices with Refrens.

Frequently asked questions

What is an invoice template?

An invoice template is a ready-made invoice layout. It holds the title, number, dates, parties, items, totals and payment details, so you fill in only what changes at each sale. Refrens offers online designs, Word files and Excel files.

What should an invoice format include?

An invoice format should include a title, a unique number, the invoice date and due date, your details, your client's details, the items with quantity and rate, discounts, tax, the total, bank details and terms. Use the field table above as a checklist.

What is the difference between an invoice and a bill?

An invoice and a bill are the same document in most everyday use. Some people say bill for a smaller sale and invoice for a business sale. The fields do not change. A bill format and an invoice format carry the same information.

Are Refrens invoice templates really free?

Yes. The Word and Excel invoice templates are free to download with no signup, and you can download as many as you like. The online designs need a free account and cover 15 documents a year across all document types. The files carry a small Refrens branding that you can remove.

Can I download an invoice template as a PDF?

Yes, from the online form. Fill in the form, pick a design and download the PDF with a free account. In Refrens, an invoice PDF always comes from this form. For a PDF you edit yourself, fill in a Word or Excel file and save it as a PDF from your own app.

What is a manual invoice format?

A manual invoice format is an invoice you fill in by hand on paper. Print a template, write the client, the items and the total, and keep a copy. The printable invoice templates have rows tall enough for a pen.

Which invoice template is best for a small business?

The best template is the one your clients read and pay without a question. Pick a design with your logo, a unique number, a due date, itemised lines and bank details. Use the same design every time, so your invoices look consistent.

About Refrens. Refrens is invoicing and quotation software for small businesses, freelancers and service businesses. Create invoices, send quotations and collect payments in one place.

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